The context: a $975m acquisition, with no clear view of the IT infrastructure inherited
After acquiring 4 hospitals and multiple outpatient centers, a leading Southern California healthcare system inherited 858 new inpatient beds – but had little to no documentation of the associated infrastructure or assets.
This lack of visibility created significant challenges; outdated or missing floor plans, fragmented equipment records, and uncertainty around whether the acquired facilities met internal standards.
Without accurate records, teams had no way of knowing what IT infrastructure or medical equipment existed, leading to incorrect assumptions and planning missteps.
Each facility followed its own clinical workflows, technology protocols, and equipment preferences - none of which were documented or aligned with the acquiring health system’s standards.
Equipment data was scattered across spreadsheets, emails, or didn’t exist at all - making it nearly impossible to answer basic questions like: “What do we have, and where is it?”
The floor plans provided at acquisition were outdated, incomplete or in some cases, missing entirely. Teams couldn’t identify departments, rooms, or equipment, slowing down space planning and forcing repeated site visits.
Xyicon carried out a comprehensive onsite inventory survey across the acquired facilities, capturing every IT and medical asset.
In total, over 41,000 individual equipment items were identified and cataloged, everything from switch ports and infusion pumps to data jacks and imaging machines.
As each asset was identified, it was mapped in real time into Xyicon’s interactive platform – creating a single source of truth with complete visibility into asset information across the entire hospital system.
Facilities went from PDFs with incomplete layouts to interactive floor plans that combine visuals and data showing each piece of equipment and how it’s connected.
Remote teams could “walk” through spaces online, removing the need for unnecessary site visits.
All IT assets including switch ports, data jacks, power outlets, and cabling were consolidated into a single, searchable platform mapped to floor plans.
“Xyicon's platform transformed how we manage our facilities by providing both visual and tabular data in a single, intuitive system. The visual representations made it easy to spot inefficiencies, like equipment over-concentration or underutilized spaces - at a glance, while the detailed tabular data gave us the metrics needed for in-depth analysis.”
- Southern california healthcare system
