Computer Aided Facility Management (CAFM) Glossary And Meanings

Take a look at some of the most common space and facility management glossary terms, abbreviation and meanings. Explore the vocabularies that defines business success in the step towards managing your built environment.
A

Asset Tracking

Asset tracking is the methodology used to track and document all physical assets of a company. Typically, this is a real-time central system that provides details such as owner, location, contract, and maintenance history.

Audit Management

Audit Management is the process of putting in place relevant controls and its documentation to maintain the integrity and operating effectiveness of an organizations information systems, operations and practices.

C

Change Management

Change Management software is a system that enables companies to plan, orchestrate, and optimize the transformation process of managing changes.

Commercial Properties

Commercial properties are non-residential properties that are used for business activities with the aim of making profits.

Compliance Tracking

Compliance tracking is the process of organizing and monitoring of compliance related information and activities to ensure potential risks associated with business dealings, regulatory, legal and other external environmental threats are minimized.

Configuration Management

Configuration management is the system engineering process that ensures the establishment and maintenance of a product's attributes throughout its life.

Contract/License Management

Contract or License Management is the process of managing software licenses used by an organization to control and document how its software are operated and utilized.

Cost Tracking

Cost Tracking is an essential part of expense control critical to any business or project.

D

Depreciation Management

Depreciation management is an accounting process where an organization allocates a cost of an asset over its useful life.

Design Management

Design management is the culmination of business processes, decisions and strategies that facilitates innovation and the creation of products, services, brands and environments that adds to organizational value.

E

Equipment & Tools

Equipment and tools are a series of objects that modifies and enhances the performance of a task, activity or features of a surrounding environment.

Equipment Management

Equipment management is any process that include the efficient upkeep of a business's motorized and non-motorized equipment in reliable working condition.

F

Facility Scheduling

Facility scheduling is an integration of activities that includes managing facility usage, tracking event reservations, and rental rates administration.

Fixed Asset management

Fixed asset management is the tracking, monitoring, and maintenance process of an organization’s furniture, fixtures, and equipment.

Floor Plans & Maps

Floor plans & maps provide locality and position to business assets and resources. Advanced features includes ability to plot assets and other data on the floor plan.

I

Incident Management

 Incident Management is a set of processes that identifies, analyzes, and corrects potential disruptions to prevent the future re-occurrence of possible issues.

Inspection Management 

Inspection Management is a process that examines, measures and reviews completed deliverables against latest standard requirements and guidelines. 

Inventory Control  

Inventory control is the process of maintaining an effective number of materials and products in stock to prevent overstocks, shortages, and other cost-related issues.  

Inventory Management

Inventory management is the systematic method of sourcing, storing, tracking, and selling both raw materials and finished goods. 

IT Asset Management

 IT Asset Management (ITAM) is the process of tracking and managing the financial, physical and contractual attributes of IT assets throughout their lifecycle.

M

Move Management

Move Management is a platform that helps plan, organize, and track workplace and workforce moves.

Maintenance Tracking

Maintenance tracking enables an organization to track and monitor the condition and trends of its equipment repair maintenance process. 

Maintenance Management

Maintenance Management is the process that ensures all fixed and movable assets and resources of a company are well maintained and working at peak operational efficiencies.

O

Occupancy Management

Occupancy management is putting in place a set of controls to enforce capacity thresholds with regard to people or spaces.

P

Planogramming

Planogram is a visual merchandising tool that is used by retailers to represent the layout of their product placements in order to maximize sales.

Preventive Maintenance 

Preventive maintenance is a regular, routine maintenance of assets and equipment in order to keep them operational and avoid costly and unplanned downtime from unexpected failures. 

Procurement Management

Procurement management is function that oversees the entire process involved in acquiring qualitative goods and services from vendors within a stipulated budget and deadline.

R

Residential Properties 

Residential properties are any land plot that is primarily zoned for living or dwelling for individuals or households. These properties are constructed in the form of single-family housing or multi-unit apartments.

Requisition Management

Requisition Management is the process of creating, processing, authorizing and tracking purchase requests within an organization.

Room Scheduling

Room Scheduling facilitates booking shared workplaces such as meeting or conference rooms. A comprehensive room scheduling software can provide information around room usage, occupancy trends, and activity patterns across an organization. 

S

Seating Charts

Seating Charts help visualize and manage seating occupancy and utilization based on real-time floor-plan views of an organization.

Security Management 

Security Management distinguishes an organization's assets (buildings, information, people, systems, infrastructure); develops and implements policies, measures, and procedures to protect said assets. 

Shelf Planning

Shelf Planning is aimed at maximizing profits by assigning products to shelves to adjust visibility and desirability while taking into account limitations around shelf space and allocation.

Space Reservation

Space Reservation is a resource management solution that shows the availability of the types of spaces, and view room status in relation to a date or time duration for reservation.

Supplier Management

Supplier Management is a set of activities used by a company to identify, qualify, onboard, monitor and manage its third-party vendors.

U

Usage Tracking / Analytics

Usage Tracking/Analytics allows users to monitor data related to utilization or consumption, its frequency and other metrics like occupancy ratios, space efficiency, vacancy, density etc, that is useful to make informed decisions.

V

Visitor Logging

Visitor Logging or Visitor Management is a system that allows companies to track and record visitors entering their premises. It is designed to give a planned structure to visitor-employee interaction and safeguard the workplace against potential security threats by requiring digital registration.

W

Way Finding

Way Finding is a mechanism that helps people navigate through complicated architectural environments with the use of visual cues such as symbols, signboards, maps and directions.

Work Order Management 

Work Order Management is the systematic set of procedures followed to process and complete maintenance operational tasks on time to avoid asset downtime.